SPA Travel & Procurement Form Header Image

SPA Travel & Procurement Form

The SPA Workorder Team provides support in the areas of: Office Management, Procurement & Travel, IT, and Room Scheduling. Please allow the SPA Workorder Team adequate time to complete your request. Requests must be for University business purposes only.


Please keep in mind that you can only upload 1 file attachment. Please consolidate your receipts/invoices into 1 pdf file prior to uploading. Thank you.

Requestor Name*
Type of Support:
Reimbursement/Procurement Request:

Reimbursement Request

Is this a Travel Reimbursement request?
(City, State/Country)
I am requesting reimbursement for (check all that applies):

The University offers small businesses, woman-owned businesses, veteran-owned and service-disabled veteran owned businesses to participate in providing goods and services to CU. As a small, woman-owned business, Christopherson Business Travel was selected as the approved travel agency for CU. If you purchase outside of the approved travel agency, you must obtain a documented quote for the same flight from Christopherson Business Travel prior to making your airfare purchase with an outside vendor. Please be sure to upload the documented quote with this request.

(i.e., 10/27/17 - Dinner only, or 10/28/17 All Meals, etc.)
Is there an expense that you need reimbursement for but don't have a receipt?
Are you requesting reimbursement for Mileage?
Do you have receipts to submit to reconcile your CU Travel Card?
$
$
Please upload your receipts or back up documentation here:
No File Chosen
File uploads may not work on some mobile devices.

SPA to buy/pay for something

Is this to to pay for a conference registration, membership dues or books?

Please select the Travel & Purchase Authorization button, under type of support.

$
Upload invoice or quote:
No File Chosen
File uploads may not work on some mobile devices.

Submit Pcard/Tcard Receipts

Which card are you submitting receipts for?
(City, State/Country)
Are you requesting Per Diem for this trip?
(i.e., 10/27/17 - Dinner only, or 10/28/17 All Meals, etc.)
Was there any personal expense charged to the Travel Card?

For personal purchase(s) on the Pcard or Tcard, please make a check payable to the "University of Colorado Denver." Please submit the check to the SPA lockbox located in front of suite 525 or to Dao Vue.

Do you need reimbursement for travel expenses that you did not charge on the Travel Card?
$
Please upload your receipts and/or back up documentation here:
No File Chosen
File uploads may not work on some mobile devices.

Travel Question

Other

SPA Travel & Purchase Authorization

Please complete this form when requesting the purchase of goods, IT Software, travel approval, conference registration, and professional membership dues on University funds. Purpose of the form is to obtain prior approval of travel and purchase of goods before making any financial commitment of University funds. 

For purchase of service, please refer to the Service Provider Request form at: https://forms.ucdenver.edu/secure/spa_service_provider_form.

Travel & Purchase Authorization*
Third party vendors (Applications and Cloud Services) are now subject to the same Security Rule requirements as Covered Entities, and are also subject to relevant sections of the Privacy Rule and the HITECH Breach Notification Rule. In order to protect university confidential and highly confidential data, including PHI., the risk and compliance team assesses the security and practices of all third party vendor server applications and cloud services. Third party vendor applications include those that process, transmit or store PCI (Payment Card Industry) data. Third party vendors must:
  • Prevent the loss, theft, unauthorized access and/or disclosure of university data
  • Destroy data when no longer needed per university data owner instructions
  • Have incident response procedures and reporting requirements in case of a breach

If the software request qualifies as a third party application and cloud service vendor, we will route this request to OIT for further approval.

The University has very specific guidelines for travel. To make your trip arrangements smooth and easy, our procurement department has written some guidelines to prepare you for what to expect when traveling. Remember that any business expense should be reasonable, necessary, and in accordance with the University's policy. 

You can find more information on the guidelines for travel at https://www.cu.edu/psc/travel. 

If you have any specific travel questions, please contact Dao Vue at dao.vue@ucdenver.edu.


Type of Travel*

International Travel request require Provost approval. After you receive SPA approval for this trip, please submit another request for international travel through the Concur system. Instructions are located at: https://www.cu.edu/psc/training/booking-travel/req...

Departure Date
Return Date
Please provide wublink to pay for goods, if applicable to this request
Supporting Documentation: (Please upload any conference invitation, agenda, or program here)
No File Chosen
File uploads may not work on some mobile devices.
Will this be funded by a Sponsored Project or Grant? (Note: please only select yes if the speedtype being used starts with 630 or 631)*
Speedtype/Budget to charge:*
Will you be charging this trip onto you University Travel Card?

The card should be used to cover the individual cardholder’s lodging, vehicle rentals, and ground transportation while the cardholder is in travel status. The card can also be used to cover the traveler’s conference registrations and incidental costs of eligible goods during the course of a University business trip. It can also be used to cover the costs of small, local official functions. Cardholders who will be traveling overseas should notify US Bank to ensure that the card will not be declined. Foreign currency transactions will incur a conversion fee. The Travel Card provides limited, secondary insurance coverage for rental cars when certain terms and conditions are met. (For questions on this coverage, contact 1.800.VISA.911.) Furthermore, the card facilitates reconciliation of University business trips by consolidating trip expenses on a single expense report for review, approval, and import into the University’s Finance System.

If Conference Registration is required for this trip, preferred method of procurement:
Preferred method of procurement to pay the conference registration or Professional Membership Dues:
Upload Supplier Quote (if available)
No File Chosen
File uploads may not work on some mobile devices.
Cancel
Confirm